How it works
QuoteTime does the office work between jobs. Here’s exactly what that looks like — and why nothing ever goes out without you.
The Ask drawer is a text box, not a menu. Type the job the way you’d describe it to a helper — “panel upgrade, 200 amp, materials around $1,200” — and QuoteTime builds the estimate: line items, scope, numbers. You review it before anything goes to the customer.
Every bid, quote, and invoice queues in your Review Inbox. Approve it, edit it, or kill it. The AI can’t send — it only drafts. When you approve, QuoteTime sends it and logs a receipt. Nothing goes out on accident.
When the job’s approved and done, the invoice comes from the same data — no re-entering line items, no second app. Send it for your approval, fire it, record the payment. The job closes. You move on.
Open the app and Today surfaces the three things that actually need you — pending approvals, follow-ups, unpaid invoices — without you going hunting. Approve, snooze, or push back. Your day has a plan.
Out on the job, clock in, log an expense with a photo of the receipt, record a payment, clock out. Same app, built for a phone in a work glove.
It can’t. QuoteTime proposes, you decide. Every draft goes through your Review Inbox before it touches a customer. When you approve the draft, it sends. When it sends, there’s a receipt. That’s the whole thing.
You’re wrapping a water heater swap at 4pm with two more calls. Describe the job to Ask; the estimate’s drafted before you reach the next stop. It went out at 4:47 with your sign-off on it.
It’s July, twelve service calls this week, and a maintenance bid that’s sat in your notes for four days. Describe it to Ask. The draft waits in your Review Inbox until you’ve got thirty seconds to approve it — not the other way around.
You quoted a panel upgrade over the phone; the customer wants it in writing. Tell Ask what you quoted. The formal estimate’s in your Review Inbox. You approve it from the job site. It goes.
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